25-021 erate cable plant infrastucture remediation

Henry County is seeking proposals for a comprehensive Cable Plant Infrastructure Remediation project through RFP #25-021, targeting approximately 2,000 cable drops across multiple district facilities. The project, eligible for E-Rate funding, requires a qualified vendor to remove unused cabling, implement effective cable management, and ensure correct cable connections. Vendors must possess a valid SPIN for the Universal Service Administration Company and have a minimum of three years of experience providing low voltage cabling services. Bidders must also provide references from at least three school districts with experience in large-scale low voltage cabling projects. The evaluation criteria include eligible cost (45 points), proposed solution (35 points), business qualifications (10 points), and demonstrated E-Rate experience (10 points). The RFP was released on January 13, 2025, with proposals due by February 19, 2025 at 2:00 PM EST, and potential work beginning after April 1, 2025. The initial contract term is one year, from April 1, 2025 through June 30, 2026, with options for annual renewals for up to two additional years.

The RFP does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Work must be performed after school hours until 5:00 AM on school days, with 24-hour access available on non-instructional days. Contractors are responsible for providing labeling materials, equipment, and offsite cable removal, with weekly progress reporting required. The project scope includes consolidating patch panels, updating labeling, replacing faceplates with blanks, and proper cable disposal. Cable runs will not exceed 300 feet, and work must be conducted at one location at a time. While specific budget ranges are not detailed in the documents, the project involves removing and remediating approximately 2,000 data cables across multiple school locations, with an estimated project duration of 9 months. The contractor must provide two additional contact numbers if their primary service call number is not staffed 24/7, and they will be required to coordinate closely with district personnel throughout the project.