25-017 Elevator Maintenance Project

Bibb County Public Schools in Georgia is seeking a qualified contractor for RFP 25-017, an elevator maintenance project focused on installing code-compliant elevator door lock monitors at three school locations: Vineville Academy (2 elevators), SOAR Academy, and Alexander II. The procurement requires a contractor to furnish and install safety upgrades compliant with State of Georgia's retroactive safety door monitoring code (ASME A17.3-3.10.12, Chapter 1307; Code Year: 2015). The project mandates full management of permitting, material supply, and installations that meet Georgia Department of Labor safety and regulatory standards. A mandatory site visit is scheduled for 12/05/2024 at 9 AM EST, with questions due by 12/09/2024 at 8 AM EST. Proposals must be submitted through the BONFIRE procurement portal by 12/18/2024 at 8 AM EST, with a requested completion date before December 20th, 2024. The district will evaluate and award the contract to the responsible bidder who best meets their needs, with pricing being a significant consideration.

The contract term is one year with four optional renewals and will be funded through General Funds. Contractors must maintain specific insurance requirements, including Worker's Compensation and Commercial General Liability coverage of $250,000 per occurrence. While no specific set-aside designations for disadvantaged enterprises were mentioned in the documentation, potential bidders must demonstrate compliance with safety regulations and technical capabilities. The procurement does not specify an exact budget range or award value, but the scope suggests a moderate-scale infrastructure improvement project. Interested contractors will need to provide comprehensive proposals that detail their approach to retrofitting elevator door lock monitoring systems, demonstrate technical expertise in elevator safety upgrades, and show capability to complete the work within the specified timeframe. The project represents a critical safety enhancement for the school district's existing elevator infrastructure.