25-0157-2 Virtual Server Infrastructure Replacement

Chatham County, Georgia is soliciting bids for a comprehensive virtual server infrastructure replacement project through Invitation to Bid (ITB) 25-0157-2. The procurement seeks a unified technology solution involving VMware and Dell APEX Flex on Demand (FOD) infrastructure, specifically targeting upgrades across three county locations: the primary datacenter at the Pete Liakakis Building, backup datacenter at the Police Annex Building, and the Public Safety location. The technical specifications include six VxRail 16G servers with one VxRail VP-760 module for primary and backup datacenters, five VxRail 16G servers for the Public Safety location, Dell PowerStore 1200T storage systems, and RecoverPoint services for virtual machines. Qualified vendors must be Value Added Resellers with Titanium Partnership Status with Dell and Premier Status with VMware. A mandatory pre-bid webinar is scheduled for December 10, 2025 at 2:00 PM via WebEx, with sealed bids due online by December 30, 2025 at 2:00 PM. The contract requires firm pricing for sixty days from the bid opening date, with all submissions to be made through the Chatham County Purchasing Portal.

The county has established an aggressive Minority/Woman Business Enterprise (M/WBE) program with a 30% combined MBE/WBE participation goal, requiring bidders to demonstrate good faith efforts in subcontracting with qualified diverse firms. Successful contractors must obtain current Chatham County Tax Certificates, provide proof of required licensing, and comply with E-Verify employment verification requirements. Insurance requirements are comprehensive, including Commercial General Liability ($1,000,000 minimum), Workers' Compensation ($500,000 minimum), and Business Automobile Liability ($1,000,000 minimum). The procurement also mandates five-year ProSupport Plus Mission Critical 4-Hour Onsite Service coverage for all hardware components. While a specific budget range is not explicitly stated, the detailed technical requirements suggest a significant investment in enterprise-level server and storage infrastructure. The County reserves the right to reject any or all bids and will award the contract based on the most advantageous bid considering price and other evaluation factors as determined by the Board of Commissioners.