24WS0019 - Activity Transportation Services

The California Department of Veterans Affairs (CalVet) is seeking Activity Transportation Services for the Veterans Home of West Los Angeles through solicitation 24WS0019. The procurement involves providing scheduled wheelchair and ambulatory transportation for residents and staff to recreational and cultural activities, with services potentially occurring up to seven days per week, typically spanning six hours between 6am and 1am. Contractors must be capable of responding to transportation requests with at least seven calendar days' notice, and be prepared to accommodate short-notice requests within 12 hours. Qualified vendors must meet specific licensing, insurance, and certification requirements, including HIPAA compliance for protecting residents' private health information. The procurement covers multiple jurisdictions including Los Angeles County, Orange County, Sacramento County, San Bernardino County, and several cities and census-designated places. Key evaluation criteria will likely include the contractor's ability to meet transportation specifications, responsiveness, and compliance with state contract requirements. Critical procurement dates include the IFB available date of November 19, 2024, a question deadline of November 25, 2024, bid submission deadline of December 3, 2024 at 5:00 pm, and a bid opening on December 4, 2024 at 10:00 am.

While this solicitation has no mandatory Disabled Veteran Enterprise (DVBE) sub-contracting goal, DVBE participation is encouraged, and a DVBE Incentive will apply. Small Business and Micro-Business preferences are available to potential bidders. The contract term is structured from July 1, 2024 or upon approval through July 30, 2027, with the state reserving the right to terminate the contract with 30 days' written notice. Contractors will be compensated based on a rate sheet that includes pricing for group transportation services accommodating up to 9 wheelchairs, scooters, or walkers, with associated wait time and mileage charges. The state makes no guarantee of specific service volumes, but quoted rates will remain binding throughout the contract term, including potential extensions. Bidders must also comply with additional state requirements, including Executive Order N-6-22 regarding Russia sanctions and complete a GenAI Reporting Factsheet disclosing any generative AI technologies that might be used in contract performance. While specific budget ranges are not explicitly detailed, the comprehensive transportation services suggest a significant potential contract value for the selected vendor(s).