24HS0009 - *SB Only* Irrigation Water Line Repair Services

The California Department of Veterans Affairs (CalVet) is soliciting quotes for Irrigation Water Line Repair Services at the Yountville Veterans Home Cemetery, located at 100 California Drive in Yountville, CA. The procurement (Solicitation Number 24HS0009) requires a contractor with a General Engineering "A" license classification to provide comprehensive irrigation water line repair services across 10.27 cemetery acres. Specific deliverables include standard and emergency repair services, with work performed during business hours (8:00 a.m. to 5:00 p.m., Monday through Friday), excluding designated burial days. The contractor must provide all labor, materials, transportation, licenses, and permits necessary for repair services, with a mandatory parts allowance of $6,750.00 and reimbursement provisions for actual parts costs plus a 10% markup. Key objectives include maintaining the cemetery's irrigation infrastructure through leak testing, parts replacement, and coordinating closely with cemetery staff. A non-mandatory site walk-through is scheduled for December 12, 2024, at 10:00 a.m., with questions due by December 17, 2024, and final quote submissions required by December 20, 2024, at 5:00 p.m.

This solicitation is exclusively reserved for California-certified Small Business (SB) and Micro Business (MB) vendors, as mandated by state procurement regulations. The contract will run from January 1, 2025 (or upon approval) through December 31, 2027, with award determined by the lowest responsive and responsible quote in accordance with Government Code 14838.5. Vendors must submit comprehensive documentation, including a Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, Bidder Declarations, and a newly required Generative AI Disclosure form (STD 1000). Contractors must maintain specific insurance coverages, including $1 million in commercial general liability, professional liability, automobile liability, and workers' compensation. The solicitation includes provisions for Disabled Veteran Business Enterprise (DVBE) participation, with a 3% participation goal, and in the event of a tie between a small business and a DVBE small business, the DVBE will be awarded the contract. While no specific contract value is explicitly stated, the estimated service hours (120 standard and 16 emergency) and parts allowance suggest a moderate-scale procurement.