24HS0009 - irrigation water line repair services

The California Department of Veterans Affairs is soliciting bids for Irrigation Water Line Repair Services (Solicitation #24HS0009) at the Yountville Veterans Home Cemetery, located in Napa County. The primary objective is to repair leaks in the cemetery's water lines across approximately 10.27 acres of grounds. Contractors must possess a California "A" classification license (General Engineering) and be capable of providing all necessary labor, materials, transportation, licenses, and permits for water line repairs. Work must be performed during standard business hours (8:00 a.m. to 5:00 p.m., Monday-Friday), with exceptions for emergencies, and cannot be conducted on designated burial days. Key deliverables include providing repair estimates, conducting leak tests after repairs, and submitting detailed invoices. The solicitation timeline includes a non-mandatory walk-through on January 14, 2025, at 10:00 AM, with questions due by January 15, 2025, at 5:00 PM. Bid responses are due January 27, 2025, by 5:00 PM, with a public bid opening scheduled for January 28, 2025, at 10:00 AM.

The contract includes a mandatory 3% Disabled Veteran Business Enterprise (DVBE) sub-contracting goal, with potential DVBE incentives of up to 5% based on participation levels. Small businesses may receive a 5% bid preference up to $50,000. The contract includes a parts allowance of $6,750.00, with contractors reimbursed for actual parts costs plus a 10% markup and actual shipping/taxes. Hourly rates are required for both standard and emergency repair services, with estimated service volumes of 120 hours for regular repairs and 16 hours for emergency repairs. Insurance requirements include Commercial General Liability ($1M per occurrence), Automobile Liability ($1M), and Workers' Compensation. The contract term runs from February 1, 2025, or upon approval through December 31, 2027. A $10,000 withhold will be applied to the final payment pending submission of DVBE participation documentation. Bidders must complete comprehensive documentation, including a Generative AI Disclosure (STD 1000), demonstrating compliance with various state contracting regulations and civil rights requirements.