24FS0017 - Commercial Janitorial Equipment Maintenance Services

The California Department of Veterans Affairs (CalVet) is seeking commercial janitorial equipment maintenance services for the Veterans Home of California - Fresno, located at 2811 West Cesar Chavez Blvd. The solicitation (IFB #24FS0017) covers preventative maintenance, repairs, and emergency services for 78 pieces of cleaning equipment across 11 different models, including carpet extractors, vacuums, floor scrubbers, and misting machines. Services are to be performed during standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday), with emergency response required within two hours of notification. The contractor must provide all tools, labor, materials, parts, staff, transportation, licenses, and permits necessary to service the equipment. The solicitation requires quarterly and semi-annual maintenance services, with specific pricing terms for routine and emergency repairs. Key dates include a question submission deadline of February 4, 2025, at 5:00 PM, bid responses due February 11, 2025, at 5:00 PM, and a virtual bid opening on February 12, 2025, at 10:00 AM. The proposed contract term runs from July 1, 2024, through June 30, 2027, with award anticipated on February 17, 2025.

The procurement includes provisions for Small Business and Disabled Veteran Business Enterprise (DVBE) participation, with a 5% small business preference (not to exceed $50,000) and encouraged DVBE involvement. While there is no mandatory DVBE participation goal, bidders can receive bid incentives ranging from 1% to 5% based on DVBE participation levels. Contractors must meet comprehensive insurance requirements, including Commercial General Liability ($1,000,000 per occurrence), Professional Liability, Automobile Liability, and Workers' Compensation. The state will withhold $10,000 from the final payment pending submission of accurate DVBE reporting documentation. Bidders must complete and submit multiple required forms, including the Payee Data Record, Contractor Certification Clauses, Commercially Useful Function Certification, and a Generative AI Disclosure form. The contract will be awarded to the lowest responsible bidder who complies with all requirements, with an emphasis on businesses that can demonstrate a commercially useful function and meet the state's detailed certification and participation guidelines.