245-25 Light Poles

Section 1: Intent The purpose of this Invitation is to establish a multi-award bid for furnishing of Steel (not Aluminum) Light Poles in accordance with the Department's specifications and procedures for Highway Lighting. Section 2: Contract Duration The contract shall be a one (1) year award for the services requested. Section 3: Free on Board (F.O.B.) Destination All deliveries shall be Free on Board (F.O.B.) to the ODOT District 7, 1001 St. Marys Ave. Sidney, Ohio 45365. The Department will not accept any additional charges for deliveries. Section 4: Delivery Delivery of the Light Poles shall be made within six (6) months upon written or verbal notification of a valid State of Ohio Purchase Order (PO). 4.1: Delivery Hours All deliveries shall be coordinated to ensure proper storage and hand-off methods are in place. Deliveries must be between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding State of Ohio holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement. Section 5: Specifications and Procedures for Light Poles 5.1: Specifications These specifications and procedures have been compiled in part from the Ohio Department of Transportation 2023 Construction and Material Specifications Manual (C & MS), which can be found here: https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx. Additionally, all supports furnished shall conform to the following Standards unless otherwise stated: C & MS 625 and 725, as well as Standard Construction Drawings HL-10.11, HL-10.12, and HL-10.13, , which can be found here: https://www.dot.state.oh.us/SCDs/Pages/traffic.aspx. The furnished poles shall include the associated hardware as shown on all applicable SCDs, which includes but is not limited to bracket arms. The fabricators must adhere and be listed as required on Supplement 1091, which can be found here: https://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx. 5.2: Procedures The submittal of a unit bid price does not guarantee that ODOT will purchase the materials from the vendor. A specific Purchase Order (PO) will be sent to the vendor and at that time, the Delivery Time noted in Section 4 will begin. The ODOT requestor shall supply the vendor with applicable details (see bid spreadsheet). At the time of the bid, the bidder shall file all detailed plans, drawings, photographs, specifications, etc. on the proposed items. If further clarification is needed by the bidder due to issues or design errors before the bid opening date, the bidder shall submit all pre-bid questions to the Office of Contracts. Any deviations from the specifications indicated herein must be clearly pointed out. Otherwise, it will be considered that items offered are in strict compliance with these specifications herein and the successful bidder will be held responsible, therefore. If more than one catalog number, style or type is listed on one sheet the item to be furnished must be identified clearly by circling, underlining, or other marking. Discovery of details not meeting specifications may result in disqualification of the bid. Approval of these detailed plans, drawings, etc. shall not relieve the bidder of the responsibility for erroneous or inconsistent dimensions, notations, omissions, or other errors in the design of the delivered product. The unit bid price shall include delivery charges. Each unit delivered shall be guaranteed against faulty material and workmanship for a period as stated by the bidder in the proposal (this guarantee period shall be not less than that usually granted) and, if during this period such faults develop, the bidder agrees to replace the unit or the part affected without cost to ODOT, with all replacement charges paid for by the vendor. The supplier shall notify the point of delivery date and time at least five (5) days in advance of the day of delivery or at the time of loading prior to shipment, whichever is sooner. An itemization of all delivered parts shall be provided with each shipment. Section 6: Steel Specification: Ohio Revised Code (Section 153.011) and CM & S 106.09 - Steel & Iron Products Made in the United States To be noted, all requirements stated in CM & S 106.09 shall be adhered to.