244656. OFS. AssurePayCloud&Printers

The California Department of General Services (DGS), Office of Fiscal Services is seeking a procurement for an AssurePay Cloud Subscription and Printers contract through Solicitation Number 24-244656. The procurement specifically requires a cloud-based payment software solution, including two TROY 4001dn MICR Printers, to support check printing and payment generation processes. The contract will support 11 users across 51 accounts, with an anticipated annual check volume of 3,600, and is designed for implementation at The Ziggurat in West Sacramento. Key deliverables include one-time onboarding services and a comprehensive cloud-based payment system with associated printer hardware. The solicitation timeline includes critical dates: questions are due by April 22nd, 2025, with final bid responses required by April 24th, 2025. The contract will have a 36-month term, with procurement to be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements. Evaluation will consider compliance with technical specifications, pricing comprehensiveness, and adherence to state procurement standards.

The procurement offers a 5% preference for California Certified Small Businesses, with non-small businesses able to claim preference by subcontracting at least 25% to certified small businesses. Vendors must demonstrate cyber liability insurance coverage and compliance with state IT infrastructure standards. The contract is subject to annual budget appropriations, and the state reserves the right to cancel or modify the agreement. While no specific incumbent vendor is mentioned, the solicitation indicates integration requirements with existing state payment and accounting systems. Proposing vendors must adhere to various state and federal regulations regarding data protection, procurement practices, and business conduct. Though a specific budget range is not explicitly stated, the comprehensive nature of the procurement—including software subscription, hardware, and implementation services—suggests a substantial contract value commensurate with the scope of services required.