24-25 Custodial Supplies

Erie 2-Chautauqua-Cattaraugus BOCES and its participating Component School Districts are soliciting competitive bids for a comprehensive custodial supplies contract covering the period from May 1, 2024 to April 30, 2025. The procurement encompasses 155 line items across multiple product categories including paper products, cleaning chemicals, floor care supplies, disinfectants, hand soaps, gloves, and miscellaneous maintenance items. Electronic bids must be submitted via CD/Jump Drive in Excel format, along with a printed version, by January 18, 2024 at 11:00 AM. Participating districts include Brocton CSD, Cassadaga CSD, Evans-Brans CSD, Frewsburg CSD, Holland Central, Ripley CSD, and Silver Creek Central. Key bidding requirements mandate that vendors provide only new products, with no demonstrator or used equipment permitted, and include mandatory documentation such as Non-Collusive Bidding Certification, Corporate Resolution, and Bidder's Certification. Vendors must provide detailed product specifications, pricing on a per-unit basis, and are prohibited from charging additional shipping fees. The contract award is scheduled for the March 2024 Board of Education meeting, with award notices to be posted online.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, and the bid documents do not indicate incumbent vendors or existing technology integration requirements. Vendors must disclose any personal relationships with district administrators and comply with equal opportunity competition guidelines. The bid response template allows vendors to provide unit costs, catalog numbers, and potential substitute products, suggesting flexibility in product selection while maintaining specific quality standards. While no specific budget range is explicitly stated, the comprehensive nature of the 155-line item bid indicates a potentially significant procurement value for custodial supplies across multiple educational institutions. The contract structure allows individual school districts flexibility to place orders as needed, potentially enabling multiple vendors to be awarded portions of the contract based on their product offerings and competitive pricing.