24-247893 FMD. AccessControl Maintenance

The State of California Department of General Services, Facilities Management Division is requesting quotations for access control maintenance and repair services at the Edmund G. Brown CPUC Building (505 Van Ness Avenue, San Francisco) under RFQ 24-247893, with bids due June 29, 2026 at 2:00 p.m. A 5% small-business preference applies to California-certified small businesses or non-small businesses committing 25% subcontractor participation to certified small businesses; a Disabled Veteran Business Enterprise incentive includes a $10,000 withhold from final payment until DVBE certification requirements are met.

The contractor must hold a valid Class C-28, C-7, or C-10 license from the California Department of Consumer Affairs and provide preventive maintenance, repairs, and technical support for access control equipment including 27 control panels, 36 proximity card readers, one e-MAX-MR52 reader interface, and associated computers. Scope includes one-time equipment replacement (four card readers, four local door controllers, and software upgrade from version 4.7.2 to 7.0.3), semi-annual visual inspections and maintenance, annual software updates, repair services, emergency repair services, and up to 80 hours of annual technical support via telephone. Services are performed during normal business hours (Monday–Friday, 8:00 a.m. to 5:00 p.m. PT) unless pre-approved. All contractor personnel must maintain building security protocols and wear identification.

The anticipated contract term is 36 months. Pricing shall be all-inclusive and F.O.B. Destination, Freight Prepaid; the State pays applicable California sales or use taxes but not travel, freight, trip, or fuel surcharges. Award will be made on an "All or None" basis or by individual line item to the lowest responsive and responsible bidder. A non-mandatory walk-through is scheduled for June 11, 2026 at 10:00 a.m.; questions are due June 16, 2026. Insurance requirements include $1 million general liability and automobile liability coverage, statutory workers' compensation insurance, and employer's liability limits of $1 million. The State reserves the right to cancel services with 30 days written notice or terminate immediately for cause.