24-247893 FMD. Access Control Maintenance

The California Department of General Services (DGS), Facilities Management Division (FMD) has issued a Request for Quotation (RFQ 24-247893) for Access Control Maintenance and Repair Services at the Edmund G. Brown CPUC Building located in San Francisco. The solicitation seeks a contractor to provide comprehensive maintenance services for access control equipment, including a one-time equipment replacement, preventive maintenance, repair services, and technical support over a 36-month term. The project specifically involves maintaining 27 control panels, 36 proximity card readers, and associated equipment at the 505 Van Ness Avenue location. Key procurement dates include a non-mandatory walk-through scheduled for September 24, 2025, with vendor questions due by September 26, 2025, and the final RFQ response deadline set for October 10, 2025, at 2:00 P.M. The evaluation criteria will focus on an "all or none" pricing approach, with the contract awarded to the lowest responsive and responsible bidder who meets all specified requirements.

The state has established a 3% Disabled Veteran Business Enterprise (DVBE) participation goal and will offer a 5% preference for small businesses participating in the procurement. Vendors must comply with various state technology standards, maintain specific insurance provisions, and provide detailed reporting and certification for DVBE participation. The state retains flexibility in payment methods, including options for outright purchase or financing through the State Financial Marketplace. While no incumbent vendors were explicitly mentioned, the solicitation suggests a comprehensive approach to access control system maintenance that requires technical expertise in security infrastructure. The total estimated budget will cover one-time equipment replacement, preventive maintenance, foreseeable and unforeseeable repair services, and ongoing technical support, though specific dollar amounts were not explicitly detailed in the available documentation.