24-238995. FMD. UninterruptiblePowerSupply

The California Department of General Services, Facilities Management Division (FMD) is seeking bids for Uninterruptible Power Supply (UPS) maintenance and repair services at two state facilities in Sacramento: the State Capitol (Building #001) and Swing Space (Building #034). The procurement is an Invitation for Bid (IFB) for comprehensive UPS equipment maintenance, which includes quarterly preventive maintenance inspections, semi-annual system component evaluations, annual comprehensive maintenance, and both foreseeable and unforeseeable repairs. Contractors must provide emergency repairs with a two-hour response requirement and up to ten hours of monthly technical support via telephone. Required qualifications include maintaining a valid Class C-10 Electrical license and providing Vertiv-trained and certified service technicians. Key deadlines include a non-mandatory walk-through on November 20, 2025, at 9:00 a.m., with written questions due by December 1, 2025, and answers posted on December 8, 2025. Bids are due December 16, 2025, at 2:00 p.m., with a bid opening on December 17, 2025, at 11:00 a.m. The contract term is 36 months, with bidder rates remaining fixed throughout the duration.

The procurement includes specific set-aside and preference provisions, with a mandatory three percent Disabled Veteran Business Enterprise (DVBE) participation requirement and potential incentives for higher DVBE participation levels. A Small Business preference of five percent is available to California-certified small businesses, and non-small business bidders may claim preference through 25 percent certified small business subcontractor participation. Bidders must provide proof of General Liability, Commercial Automobile, and Worker's Compensation insurance, along with three professional references from similar UPS service operations within the past five years. All bids must include completed attachments covering bidder certification, payee data records, references, and compliance certifications. The contract is subject to prevailing wage requirements using August 2025 rates, and contractors and subcontractors must be registered with the Department of Industrial Relations if legally required. Payment will be processed monthly in arrears upon invoice submission with corresponding parts receipts and service documentation. While a specific award value is not mentioned, the comprehensive nature of the services and the 36-month contract term suggest a significant potential contract value for the selected vendor.