24-0184-2 Purchase & Installation of an AV System for the EOC Annex

Chatham County is soliciting bids for Invitation to Bid #24-0184-2, seeking a comprehensive audio-visual (AV) system replacement for the Emergency Operations Center (EOC) Annex located at 295 Police Memorial Drive in Savannah, Georgia. The procurement requires a complete turn-key solution involving removal of the existing AV system and installation of a modern replacement, including new projectors, wireless microphone systems, digital signal processors, amplifiers, touchscreen control panels, speakers, and networking equipment. The project demands precise installation within a 30' x 51' room, with projectors positioned approximately 11' from 96" x 70" screens, and includes mandatory components such as testing, training, and comprehensive documentation. An audio-only pre-bid conference is scheduled for December 18, 2024, at 10:00 AM, with final bid submissions due January 9, 2025, at 2:00 PM. Vendors must submit bids through the Chatham County Purchasing portal, with direct communication restricted to Procurement Specialist Sabrina Tippett, and are required to provide a detailed technical proposal demonstrating capability to meet all specified system requirements.

The contract includes a 30% combined Minority Business Enterprise (MBE)/Women Business Enterprise (WBE) participation goal, indicating a commitment to diverse vendor participation. The procurement is structured as a one-time purchase with a mandatory minimum one-year warranty covering both equipment and labor, requiring a maximum 45-minute onsite response time for warranty-related technical issues. All bid prices must be F.O.B. Chatham County and include all delivery, handling, and associated charges. While no specific budget range is explicitly stated, the comprehensive AV system replacement suggests a significant investment in technological infrastructure for emergency management operations. The project is not funded through Special Purpose Local Option Sales Tax (SPLOST), and vendors must demonstrate technical expertise in complex AV system design, installation, and integration within a critical public safety environment. Interested vendors must carefully review all documentation and meet the stringent technical and procedural requirements outlined in the solicitation.