24-011 Post Storm Damage Assessment Services

Tri-County Electric Cooperative (TCEC) has issued Request for Proposal (RFP) 24-011 for post-storm damage assessment services covering its electrical distribution system in Florida's Big Bend region, specifically serving Madison, Jefferson, Taylor, and portions of Dixie Counties. The procurement seeks qualified contractors to perform comprehensive damage assessments of both overhead and underground electrical facilities, with the primary objective of creating documentation to support potential FEMA federal loan or grant applications. Key deliverables include assessing 50,000 pole locations, verifying 1,500 damaged poles, conducting 1,000 pad mount and enclosure inspections, and generating 1,600 detailed staking sheets that document repair locations. Proposal submissions are due by 5:00 PM on January 17, 2025, with an anticipated three-year contract term that may include annual price adjustments based on the consumer price index. Evaluation criteria will focus on cost effectiveness, technical approach, experience, qualifications, and references, with a minimum qualification score of 70 points required for consideration.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be funded through FEMA, requiring strict compliance with federal regulations, cost principles, and procurement guidelines. TCEC reserves the right to award the contract to multiple respondents, suggesting a potentially flexible procurement approach. The bid sheet demonstrates a uniform unit pricing structure of $1.00 per unit across work categories, resulting in a total estimated bid amount of $56,700.00. Contractors must mobilize qualified crews with vehicles, equipped to assess storm-damaged electrical infrastructure, and provide GPS-tagged photographic documentation of damages. The selected contractor(s) will be reimbursed for mobilization, labor, and equipment costs associated with comprehensive post-storm damage assessments, with the ultimate goal of supporting TCEC's infrastructure restoration and potential federal funding efforts.