23-028 Energy Audit for Schools

The State of Oregon, specifically the Oregon Department of Energy (ODOE), is issuing a Request for Qualifications (RFQ) #23-028 for energy auditing services targeting school facilities within Marion County and the City of Salem. The procurement seeks to establish a prequalified list of energy auditors to perform comprehensive whole building and targeted energy audits for schools, with services aligned with Senate Bill 1149's Public Purpose Charge Schools Program. Qualified firms must demonstrate expertise in conducting on-site energy audits, energy studies, and potentially energy modeling, with required capabilities including specialized software, appropriate equipment, and proven experience in educational facility energy assessments. Proposers must submit detailed qualifications including firm experience, key personnel credentials, energy modeling capabilities, and reference checks from comparable projects. The RFQ requires firms to complete multiple attachments, including Forms 1-3 detailing technical qualifications, a Responsibility Inquiry, and a Disadvantaged Business Outreach Plan. Proposals are due by January 31, 2024, at 3:00 PM PT, with an anticipated two-year agreement term and potential three-year renewal option.

The procurement includes a robust Disadvantaged Business Outreach Plan that requires proposers to demonstrate opportunities for state-certified minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses as potential subcontractors. Firms must indicate if they are a certified business, list previously contracted certified firms, and describe strategies for soliciting certified subcontractors. The anticipated contract value exceeds $150,000, with funding derived from the Public Purpose Charge collected from Portland General Electric and Pacific Power consumers, allocating 20% of funds toward energy efficiency efforts in school districts. Proposers employing 50 or more full-time workers must submit a Pay Equity Certificate if the contract exceeds $500,000. The procurement does not guarantee contract awards, and ODOE reserves the right to terminate agreements. Pricing will be based on predetermined maximum hourly rates for personnel and per-square-foot rates for energy audits, with travel costs negotiated according to State of Oregon travel policy rates and all pricing terms valid through October 31, 2025.