215667 Ava License Renewal CS25-208 RQ25*273914

The state of Alabama, specifically the Department of Rehabilitation Services located in Montgomery, is seeking a supplier for an annual software licensing renewal through a quick quote procurement process. The opportunity, identified as 681633a0690a8a24e90a12d4, requires vendors to provide quotes for two distinct line items: 19 Ava Enterprise annual licenses and 60 Ava Scribe subscriptions on an annual basis. The contract is focused on Mobile County and is posted on May 2, 2025, with a response deadline of May 7, 2025. Potential suppliers must be prepared to submit electronic responses through Alabama Buys, adhering to the standard boilerplate terms and conditions outlined in the attached government file. Vendors will need to demonstrate compliance with state tax certifications, immigration verification requirements, and business registration standards. The procurement process requires precise quote submissions that meet the specified licensing quantities and annual subscription needs for the state's rehabilitation services department.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly stated in the documentation, vendors must meet standard state procurement qualifications. The contract appears to be a standard software licensing renewal with potential annual value estimates between $20,000-$50,000, depending on the specific pricing of Ava Enterprise and Ava Scribe licenses. Vendors must be registered in Alabama Buys, capable of electronic quote submissions, and prepared to accept multiple electronic payment forms. The procurement documents emphasize that the state reserves the right to analyze bid pricing, inspect delivered products, and potentially cancel contracts under specific circumstances such as non-appropriation of funds. Any disputes related to this contract would be resolved in Montgomery, Alabama, with the state maintaining its sovereign immunity. Potential bidders should carefully review the attached Quick Quote Standard Boilerplate document, which provides comprehensive guidelines for participation in this state procurement opportunity.