2113 DHS ODP EBC meat and fish

The Commonwealth of Pennsylvania's Department of Human Services (DHS) is seeking an Invitation for Bid (IFB) for meat and fish dietary supplies for the Ebensburg Center, covering the months of January through March 2026. The procurement involves supplying 13 specific line items of meat and fish products, including ground beef (4,040 pounds), ground pork (2,200 pounds), ham, beef hamburgers, hot dogs, pork loins, BBQ riblets, diced ham, ground ham, precooked bacon, breaded fish, cod loins, and crab cakes. Bidders must submit electronic responses through the Pennsylvania Supplier Portal by November 20, 2025, at 1:00 PM, with the procurement contact being Buyer Tamara George at 814-472-0289. The solicitation requires delivery to the DHS Ebensburg Diet facility located at 4501 Admiral Peary Highway, Ebensburg, Pennsylvania 15931. Pricing will be F.O.B. destination, with potential award based on lowest price per line item or lowest overall price. Bidders must offer only acceptable brands specified in the solicitation and provide responses to mandatory attributes, including representations and authorizations acknowledgments.

The contract opportunity appears to have no specific set-aside designations for disadvantaged enterprises. Vendors must be registered on the Pennsylvania Supplier Portal to submit bids, and electronic submissions are the only accepted method. Quantities may be adjusted at the dietary director's discretion to meet facility needs, and late bids will be disqualified. While specific budget ranges are not explicitly stated, the procurement covers a three-month period with detailed product specifications including fat content limitations, sodium restrictions, and specific brand requirements. Vendors must adhere to strict product standards, such as ground beef containing no more than 20% fat and ham products being at least 95% fat-free. The solicitation includes requirements for production date coding on master containers and specifies that certain products must be pre-cooked, individually quick-frozen, and packed under federal inspection. Bidders must also identify any Pennsylvania-produced agricultural products offered, in accordance with Executive Order 2010-03.