2113 DHS ODP EBC fresh and frozen produce

The Commonwealth of Pennsylvania Department of Human Services (DHS) Ebensburg Center, located in Cambria County, is soliciting bids for meat products to meet dietary requirements for individuals at the facility for the three-month period of July, August, and September 2026. The procurement seeks a qualified supplier to provide an array of meat products including charbroiled beef hamburgers, hot dogs, pork loins, BBQ riblets, ham products, ground beef, ground pork, bacon bits, and pork chops, with delivery to the facility at 4501 Admiral Peary Highway, Ebensburg, PA 15931. The invitation for bid (IFB) requires submission of only acceptable branded products as specified in the detailed meat specifications document, which outlines comprehensive standards for cuts, grades, weights, packaging requirements, and quality benchmarks aligned with USDA standards. Quantities may be adjusted by the facility's Dietary Director to meet consumer needs, and pricing must be quoted on an F.O.B. destination basis, with the supplier bearing all shipping costs. The bid closing date is May 13, 2026, at 2:00 PM, with electronic submissions required through the Pennsylvania supplier portal at www.pasupplierportal.state.pa.us. Bidders must provide written responses to mandatory attributes including representations and authorizations, understanding of bid requirements, and compliance confirmation. The procurement contact is Tamara George, Buyer, at 814-472-0289, and award may be made by lowest price per line item or by lowest overall price.

The solicitation documents do not specify particular set-aside designations or restrictions limiting bidder eligibility to disadvantaged enterprises or other protected categories. However, bidders are requested to identify whether they are offering Pennsylvania-produced agricultural products as defined by Pennsylvania Executive Order 2010-03, suggesting a preference for in-state suppliers where applicable. No incumbent vendors or current contractors are identified in the available documentation. A security bond or irrevocable letter of credit may be required, with specific details to be completed by the bidder during the submission process. The procurement documents do not disclose specific budget values or award ranges; however, the three-month supply contract for an institutional facility would likely represent a moderate-value procurement. Bidders must monitor the DGS eMarketplace website for any change notices or addenda issued prior to bid opening, and late bids will be automatically disqualified.