2027 Dog Tags

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Agriculture, Conservation and Forestry, is issuing a Request for Quotation (RFQ) to establish a Master Agreement for the supply and delivery of dog tags. The procurement seeks yellow aluminum dog tags shaped like a dog paw, approximately 1 inch in diameter, manufactured from .050 aluminum and numbered sequentially from 000001 to 215,000. The State anticipates purchasing approximately 215,000 tags annually based on historical ordering patterns, though no minimum purchase guarantee is provided. Quotation responses are due by February 20, 2026, at 4:00 p.m. EST and must be submitted through the State of Maine's electronic procurement system (Advantage/Vendor Self Service). The selected bidder will receive a Master Agreement with an initial performance period from March 1, 2026, through February 28, 2027, with four optional renewal periods extending through February 28, 2031, and the first delivery of tags is required between August 24-28, 2026. Pricing must be quoted on a per-unit basis with Free on Board (FOB) Destination shipping terms, meaning all shipping costs to the Deering Building in Augusta, Maine, must be included in the bid price, and all quoted prices must remain firm for a minimum of one year from the contract start date.

Bidders must submit a Packaging and Shipping Requirements Agreement confirming their ability to comply with specific packaging specifications, including placing 50 tags on pliable wire in numbered order, sealing them in tear-proof bags with O-rings, and organizing boxes sequentially with no more than 1,500 tags per box. All tags must be shipped in a single lot on two pallets with at least one dimension measuring 38 inches or less, and payment terms are net 30 upon receipt of invoice. The State anticipates awarding the contract to the lowest-cost qualified bidder meeting all specifications and requirements. Price adjustments are permitted after the initial one-year firm pricing period only with 60 days' notice and supporting documentation of cost increases. The RFQ does not indicate any specific set-aside designations, restrictions on organization types, incumbent vendors, or specific budget ranges, and the State is exempt from federal, state, and local taxes.