2027-2032 Residential Generator Maintenance and Repair Services in Albany, Rensselaer, Saratoga, Schenectady, Schoharie, Warren, and Washington Counties

The New York State Office for People With Developmental Disabilities (OPWDD), Capital District Developmental Disabilities State Operations Office, is requesting sealed bids for residential generator maintenance and repair services across Albany, Rensselaer, Saratoga, Schenectady, Schoharie, Warren, and Washington Counties under IFB CD 081826, with proposals due August 18, 2026 at 2:00 p.m. and anticipated award on August 25, 2026. The contract runs from March 1, 2027 through 2032. Prevailing wage under New York Labor Law Article 8 applies; contractors must submit Certificates of Registration with the New York State Department of Labor at bid submission. MWBE, SDVOB, and DBE goals are all set at 0.00%.

The scope encompasses full-service maintenance and repair of stationary residential generators at 75 community sites divided into three geographical clusters: Cluster 1 (24 sites in Albany, Rensselaer, Schenectady, and Schoharie counties), Cluster 2 (25 sites in Saratoga County), and Cluster 3 (27 sites in Warren and Washington counties). Equipment includes various GENERAC, CENTURION, DAYTON, CUMMINS, and GUARDIAN models ranging from 5 to 45 kilowatts, fueled by natural gas or propane. Deliverables include semi-annual preventative maintenance (spring and fall), emergency repair services 24 hours a day, 7 days a week with 4-hour response time, parts replacement, and operational testing. Bidders must conduct site inspections prior to submission and provide three professional references demonstrating at least three years of comparable experience. All applicable insurance, including $1,000,000 per person and $2,000,000 per accident liability coverage, is required.

Bidders may submit proposals for one, two, or three clusters with multiple awards possible. Award is made to the responsible and responsive bidder offering the lowest total annual estimated combined cost per cluster. Cost proposals must itemize preventative maintenance charges per event, labor at three hourly rates (normal, off-hours, and holidays), and parts with markup not exceeding 20%. Estimated annual labor hours and parts costs vary by cluster. Pricing remains constant in year one; subsequent annual adjustments may not exceed 3.0% based on the Consumer Price Index for the Northeast Region. Questions were due July 28, 2026, with official responses provided by August 4, 2026. The incumbent contractor is Penn Power Group, LLC.