2027-2032 Heating, Ventilation, and Air Conditioning (HVAC) and Water Heater Inspections, Start Up, and/or Maintenance and Repair/Replacement Service in Columbia and Greene Counties
Awarded State & local contract opportunity Posted
- Solicitation number
- 2137773
- State
- New York
- Responses due
Opportunity facts
- Jurisdictions
- Points of contact
-
- Heather Frantz heather.m.frantz@opwdd.ny.gov (845) 877-6821
- Rebecca Whitaker rebecca.j.whitaker@opwdd.ny.gov (845) 877-6821
Updated .
About this opportunity
The New York State Office for People with Developmental Disabilities (OPWDD) Contract Management Unit, on behalf of Taconic Developmental Disabilities State Operations Office, is soliciting sealed bids for HVAC and water heater inspections, start-up, maintenance, and repair/replacement services across Columbia and Greene Counties, with bids due September 10, 2026 and written questions due August 17, 2026.
Bidders must demonstrate at least three years of relevant experience verified by three work references and comply with New York State prevailing wage requirements under Labor Law Article 8; contractors and subcontractors must register with the New York State Department of Labor under Labor Law Section 220-i and submit certificates of registration at bid submission. All work is subject to M/WBE requirements.
The scope encompasses annual preventive maintenance inspections of air conditioning systems (April 1–May 15) and heating systems and water heaters (August 1–September 30), emergency repair and replacement services, and non-routine repairs at seven designated sites throughout both counties. Bidders must conduct site visits and establish inspection schedules with facility managers prior to contract commencement. Emergency response within four hours and call-back service without additional charge are required. No subcontracting is permitted without written OPWDD approval.
The contract term is anticipated to be five years commencing March 25, 2027. Pricing must remain constant during the initial contract year, with annual price adjustments permitted on contract anniversary dates based on Consumer Price Index for the Northeast Region, not to exceed 3.0 percent annually, subject to OPWDD's sole discretion. Bidders must submit hourly rates for normal working hours, off-hours, and holiday labor, plus a parts mark-up percentage not exceeding 20 percent. Award is to the responsible and responsive bidder providing the lowest total estimated annual combined cost.
Contractors must maintain workers' compensation insurance and general liability coverage of not less than $1 million per person and $2 million per accident. Bid opening will be conducted via Microsoft Teams. Award notification is anticipated for September 24, 2026.
Opportunity text
OPWDD's Contract Management Unit, on behalf of Taconic DDSOO, is soliciting sealed bids from responsible and qualified contractors to perform Heating, Ventilation, and Air Conditioning (HVAC) and Water Heater Inspections, Start Up, and/or Maintenance and Repair/Replacement Service for sites throughout Columbia and Greene Counties. The Scope of Work includes, but is not limited to, annual start up service, inspections, and maintenance of Heating, Ventilation, and Air Conditioning Systems and Water Heaters and emergency services and non-emergency repairs/replacements beyond inspections and/or maintenance. Experience, financial resources, and applicable insurances are required. All bidders should submit at least three (3) work references that will verify that the bidder or its principals have at least three (3) years of relevant experience to complete the work as listed in Qualifications and Scope of Work. Bidder will be required to comply with all local, state, and federal laws, regulations, and ordinances governing the performance of Heating, Ventilation, and Air Conditioning (HVAC) and Water Heater Inspections, Start Up, and/or Maintenance and Repair/Replacement Services. Contract will be awarded to the responsible and responsive bidder that provides the lowest Total Estimated Annual Combined Cost for all required services. Prevailing Wage will apply. Please be advised: Effective December 30, 2024, all contractors and subcontractors submitting bids or performing construction work on public work projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor under Labor Law Section 220-i. If not done so already, Bidders should visit the NYS Department of Labor website link below to be sure that they meet this requirement.https://dol.ny.gov/contractor-and-subcontractor-landing Bid opening will be conducted via Microsoft Teams. Please refer to IFB, page 6, Section 13.A.(4) for detailed instructions. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: -On Demand Comfort Heating & Air Conditioning LLC -HRR Industries, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%
Files
| File | Type | Posted |
|---|---|---|
| Mandatory Supporting Documents (1).pdf | ||
| IFB TA 091026 (1).pdf | ||
| Sample Contract Template (1).pdf | ||
| Q&A Memo - TA 091026.pdf |
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