2027-2032 Community Lawn Care and Maintenance Services in Monroe and Wayne Counties

The New York State Office for People with Developmental Disabilities' Finger Lakes Developmental Disabilities Services Office is requesting sealed bids for Community Lawn Care and Maintenance Services at multiple sites in Monroe and Wayne Counties under a 2027–2032 contract, with bids due November 4, 2026 at 2:00 p.m. No MWBE or DBE contracting goals apply; the incumbent is Timothy Newton Enterprises, LLC.

The scope includes spring cleanup, seasonal lawn maintenance (no less than once weekly during the mowing season), and fall cleanup at 14 sites in Cluster 1 (Monroe County) and 4 sites in Cluster 2 (Wayne County), serving community residences and day program facilities. Services must be performed Monday through Saturday, 8:00 a.m. to 7:00 p.m. The contractor must supply all labor, materials, and equipment meeting manufacturer safety requirements. Bidders must conduct site inspections and submit at least three work references demonstrating two or more years of relevant experience in community lawn care and maintenance. Prevailing wages apply under PRC#2026900929, with certified payroll documentation required with invoices.

Pricing is structured as seasonal pricing in six equal monthly installments, held constant for the initial contract year and subject to annual adjustments not exceeding 3.0% based on CPI-U Northeast Region. Multiple contracts may be awarded; each contract encompasses all sites within the assigned cluster. OPWDD reserves the right to reduce payment by one-thirtieth of the annual seasonal cost for each missed weekly service.

The contractor must maintain comprehensive liability insurance with minimum limits of $1 million per person and $2 million per accident for bodily injury and property damage, including workers' compensation coverage. Questions are due October 13, 2026, with official responses by October 20, 2026. Award notification is anticipated November 27, 2026, and the contract start date is March 25, 2027. Bidders must complete the New York State Vendor Responsibility Questionnaire (AC 3290-S) and comply with all federal, state, and local laws governing lawn care and maintenance services.