2027-2032 Community Lawn Care and Maintenance Services in Clinton, Essex, Franklin, and Hamilton Counties

The New York State Office for People With Developmental Disabilities (OPWDD) Contract Management Unit on behalf of Sunmount Developmental Disabilities State Operations Office is requesting sealed bids for community lawn care and maintenance services across Clinton, Essex, Franklin, and Hamilton Counties, with proposals due October 28, 2026 at 3:00 p.m. and questions due October 7, 2026. No set-asides or participation goals are specified for SDVOB, MBE, WBE, or DBE.

The scope encompasses spring cleanup (by April 30), regular mowing and trimming (approximately 25 events per season from mid-April through October), and fall cleanup and winterization (mid-October through November 30) at 16 locations organized into eight separate clusters. Bidders may propose on one or multiple clusters. Services must be performed between 8:00 a.m. and 7:00 p.m., Monday through Saturday, and include debris removal, raking, trimming, weeding, mulch refresh, topsoil repair, and restoration of disturbed areas. Bidders must demonstrate at least two years of relevant experience and provide references verifying this experience.

The contract term runs five years from an anticipated start date of March 25, 2027. Award will be made to the responsible and responsive bidder submitting the lowest total annual estimated cost per cluster; multiple contracts may be awarded. Prevailing wage requirements apply under PRC# 2026901871, with certified payroll submission required prior to payment. Annual price adjustments are permitted after the initial year based on CPI-U Northeast Region, not to exceed 3% per annum, subject to OPWDD discretion.

Bidders must maintain Workers' Compensation insurance, general liability insurance with minimum limits of $1,000,000 per person and $2,000,000 per accident, and protective liability insurance. Contractors must submit the Vendor Responsibility Questionnaire (AC 3290-S). Prior award recipients include Complete Property Management NY LLC, Eshelman's Home and Lawn Services, Big Raquette Inc., and Kirk Fletcher DBA Kirk Fletcher Lawn Care Service. Bid opening will be conducted via Microsoft Teams and in person.