2027 - 2032 Community Lawn Care and Maintenance Services in Albany, Montgomery, Saratoga, Schenectady, Warren, and Washington Counties
Open State & local contract opportunity Posted
- Solicitation number
- 2139527
- State
- New York
- Responses due
Opportunity facts
- Jurisdictions
- Points of contact
-
- Michael Keller michael.j.keller@opwdd.ny.gov (845) 877-6821
- Shannon Collings shannon.l.collings@opwdd.ny.gov (845) 877-6821
Updated .
About this opportunity
The Office for People With Developmental Disabilities (OPWDD) on behalf of the Capital District Developmental Disabilities State Operations Office is requesting bids for community lawn care and maintenance services at multiple sites across Albany, Montgomery, Saratoga, Schenectady, Warren, and Washington Counties under IFB CD 111726, with proposals due November 17, 2026 at 3:00 p.m. and questions due October 20, 2026. The contract runs from March 25, 2027 through 2032 (five years). Nine clusters containing a combined 44 sites are available; bidders may pursue one or multiple clusters, and multiple awards will be made.
The scope spans three seasonal phases: spring clean-up commencing April 1 or the start of the growing season; lawn care maintenance from approximately May 1 through November 1; and fall clean-up after the majority of leaves have fallen, prior to the first significant snowfall, or by November 30, whichever comes first. Services must be performed Monday through Saturday between 8:00 a.m. and 7:00 p.m., with weekly maintenance unless directed otherwise. Tasks include mowing at 2–3 inches height, string trimming, manual weed control, hedge and bush pruning, debris removal, and restoration of disturbed areas. The contractor must supply all labor, materials, equipment, topsoil, seed, and mulch. Site visits are mandatory to understand site-specific requirements.
Pricing is structured as seasonal pricing paid in six equal monthly installments, with the first invoice due by June 1 and final payment withheld until fall clean-up completion. Prices remain constant for the initial contract year and may adjust annually up to 3.0 percent based on the Consumer Price Index. Prevailing wage requirements apply; certified payroll submission (PRC# 2026901639) is required with invoices. Contractors must maintain workers' compensation insurance and general liability coverage with minimum limits of $1,000,000 per person and $2,000,000 per accident. The Vendor Responsibility Questionnaire is mandatory for contracts valued at $100,000 or more. Award notification is anticipated December 1, 2026. Bid opening will be conducted in-person at 26 Center Circle, Building 58, Wassaic, New York or via Microsoft Teams.
Opportunity text
The Office for People With Developmental Disabilities (OPWDD) on behalf of the Capital District Developmental Disabilities State Operations Office (DDSOO) requires a qualified Contractor to provide Lawn Care and Maintenance Services at community sites in Albany, Montgomery, Saratoga, Schenectady, Warren, and Washington Counties. Lawn Care and Maintenance Services detailed in this Scope of Work will be paid by one seasonal price, spread out over six (6) equal installments. Detailed Specifications: The Contractor will provide lawn maintenance and related services. All labor, materials, and equipment necessary to professionally complete the service are to be supplied by the Contractor. All equipment used in this service must meet the manufacturer's safety requirements and be properly installed and functional. All equipment must be operated in a safe manner. The Contractor will also provide all labor, equipment, material (i.e. topsoil, seed, mulch), and services necessary for the restoration and repair of all disturbed areas. The Contractor is required to establish a smooth, acceptable lawn, free of eroded or bare areas. The Contractor must be able to show they have adequate staff and equipment to perform services for all sites for which they are under contract. The Contractor is required to meet with the House Leader, Plant Superintendent, or designee at each site, prior to the start of the lawn care season, unless such meeting is waived by each properties House Leader. The Lawn Care and Maintenance Services season will consist of 3 phases: A) Spring Clean-Up to commence April 1st or the start of the annual growing season, whichever comes first. B) Lawn Care Maintenance provided from approximately May 1st through November 1st for each year of the contract, and C) Fall Clean-Up to be completed after the majority of leaves have fallen, prior to the first significant snowfall, or before November 30th, whichever comes first. In addition, the Contractor will be responsive to House Leader call backs. Prevailing Wages will apply for this contract. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Ronald L. HarringtonT & P Lawn and Landscape, Inc.The Powers Lawn Care ServiceTD Paving, Inc.
Files
| File | Type | Posted |
|---|---|---|
| Mandatory Supporting Documents.pdf | ||
| Sample Contract Template.pdf | ||
| IFB CD 111726 Final.pdf |
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