2027-2032 Commercial HVAC Equipment Maintenance, Inspection, and Repair Services in Broome and Chenango Counties

The New York State Office for People With Developmental Disabilities (OPWDD) Contract Management Unit on behalf of Broome Developmental Disabilities State Operations Office is requesting sealed bids for commercial HVAC equipment maintenance, inspection, and repair services across Broome and Chenango Counties under a five-year term, with bids due November 4, 2026 at 2:00 PM and a mandatory site visit on September 30, 2026 at 8:00 AM to both the Broome Campus (249 Glenwood Road, Binghamton, NY) and Valley Ridge Campus (276 County Route 46, Norwich, NY).

Prevailing wage under New York Labor Law Article 8 applies; all contractors and subcontractors must be registered with the New York State Department of Labor before submitting bids and provide Certificates of Contractor Registration at bid submission. The Vendor Responsibility Questionnaire (AC 3290-S) is required for contracts valued at $100,000 or over.

The scope encompasses annual maintenance and inspection of Carrier centrifugal chillers, cooling towers, Cleaver-Brooks and Laars boilers, De Dietrich boilers, Trane condenser units and air handler units, Carrier package units, and Mitsubishi ductless split heat pump units, plus 24/7 emergency repair service with a four-hour response time. Bidders must demonstrate a minimum of five years' experience with centrifugal chillers and water tube boilers, and at least two journeyman-level technicians holding EPA-approved Universal Certificates of CFC qualification. Insurance requirements include Workers' Compensation and general liability of not less than $1 million per person and $2 million per accident.

Pricing must remain constant for the initial contract year, with annual adjustments capped at 3.0 percent based on the Consumer Price Index. The anticipated contract start date is March 25, 2027. Award notification is scheduled for November 18, 2026. OPWDD will award to the responsible and responsive bidder providing the lowest total annual estimated cost; one award will be made. Postler & Jaeckle Corp. was awarded an identical or substantially similar contract within the past five years. Questions are due before the September 30 site visit date.