2027-2032 Cafeteria Services in Essex County
Closed State & local contract opportunity Posted
- Solicitation number
- 2136217
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Zachary Guida zachary.j.guida@opwdd.ny.gov (845) 877-6821
- Katelyn Johnson katelyn.x.johnson@opwdd.ny.gov (845) 877-6821
Updated .
About this opportunity
The New York State Office for People with Developmental Disabilities (OPWDD) is soliciting sealed bids for cafeteria services at Gerald B. Edwards Training Center in Port Henry, Essex County, with proposals due July 28, 2026 and questions due June 30, 2026. The contract covers March 1, 2027 through 2032 (five years).
The scope requires the contractor to provide noontime meals and two daily snacks for eighteen program participants. All meals must meet USDA requirements and comply with New York State Sanitary Code, Department of Health, and OPWDD standards. The contractor must accommodate various dietary needs including pureed foods and cultural or religious requirements, with meals approved by a registered dietitian. The contractor provides all dining tables, chairs, service wares, and adaptive equipment necessary for service.
Bidders must demonstrate at least three years of relevant experience through references and must conduct site inspections prior to submission. Workers' compensation insurance and general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate are required. No subcontracting is permitted without written approval from OPWDD. Prevailing wage requirements do not apply.
Award will be made to the responsible and responsive bidder offering the lowest estimated annual cost; in the event of a tie, random selection will determine the award. Compensation is reimbursed at a rate per meal per person per day for approximately 252 program days annually, with payments made only for actual meals and snacks provided. Pricing remains constant during the initial year, with annual adjustments thereafter not to exceed 3.0% based on the CPI-U Northeast Region index.
The incumbent contractor is Essex County Chapter NYSARC Inc dba Mountain Lake Services. MBE, WBE, and DBE participation goals are all 0.00%. Evaluation and selection is anticipated for August 11, 2026, with contract commencement on March 1, 2027. Bid opening will be conducted via Microsoft Teams.
Opportunity text
OPWDD's Contract Management Unit for Sunmount DDSOO is soliciting sealed bids from responsible and qualified contractors to perform Cafeteria Services at Gerald B. Edwards Training Center located at 10 St. Patrick Place, Port Henry, NY 12974 in Essex County. This procurement requires the contractor to provide noontime meals and two snacks for eighteen (18) program participants located at this site. The Scope of Work includes but is not limited to meals that meet all USDA requirements, a dietary program that complies with all requirements of the NYS Sanitary Code, Department of Health, and OPWDD standards, providing dining tables, chairs, service wares, adaptive equipment, and anything else that may be required for program participant use and serving. References, experience, financial resources, and applicable insurances are required. The contractor or its principals must be able to provide references that verify they have 3 years of relevant experience. The contractor will be required to comply with all local, state, and federal laws, regulations, and ordinances governing the performance of Cafeteria Services. Contract will be awarded to the responsible and responsive contractor that provide the lowest Estimated Annual Cost. Prevailing wage does not apply. Bid opening will be conducted via Microsoft Teams. Please refer to IFB, page 6, Section 13.A.(4) for detailed instructions. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Essex County Chapter NYSARC Inc dba Mountain Lake Services Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%
Files
| File | Type | Posted |
|---|---|---|
| IFB SU 072826.pdf | ||
| Mandatory Supporting Documents.pdf | ||
| Sample Contract Template.pdf |
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