2027-026 lynchburg fire station 1 renovation

The City of Lynchburg, Virginia, through its Procurement Division, is soliciting sealed bids for the selective interior demolition and renovation of approximately 12,800 square feet of Level 1 at Lynchburg Fire Station 1 under 2027-026, with bids due November 17, 2026 at 3:00 p.m. local time. An optional pre-bid conference and on-site visit is scheduled for October 27, 2026 at 10:00 a.m. at Fire Station 1.

Bidders must hold a current Virginia Class A Contractor's License and demonstrate at least five years of experience in similar municipal construction work, with at least five comparable projects completed within the last five years. Bidders must make a genuine concerted effort to utilize Minority and Disadvantaged Business Enterprises whenever possible and document DBE contacts on the bid form.

The scope covers Level 1 renovation at 801 Clay Street, with limited work in Lower Level ancillary spaces. Work includes reconfiguring bunk rooms, toilet and shower rooms, kitchen, and dayroom areas, along with interior finishes, casework, equipment, architectural modifications, and mechanical, electrical, plumbing, and fire protection work. The Fire Department is anticipated to vacate the facility before primary construction begins.

The contract requires completion within 330 calendar days after Notice to Proceed, with liquidated damages of $750 per day for delays beyond the completion date. Award is lump sum to the lowest responsive and responsible bidder. Bid security equal to 5% of the base bid, in the form of a certified check or bid bond, accompanies submission. The successful bidder must furnish performance and labor and material payment bonds, each at 100% of the base bid, within ten calendar days of the Notice of Award. The owner retains 5% of monthly progress payments, with an option for escrow retainage procedures. Final payment follows within 90 days of evidence that all payrolls and material bills are paid.

Written clarification requests go to Matt Marsteller, CPPB, at matthew.marsteller@lynchburgva.gov by 3:00 p.m. on November 10, 2026. Addenda will post by 3:00 p.m. on November 12, 2026. The Project Manual, drawings, and specifications are available at www.lynchburgva.gov/Bids.aspx, and successful bidders receive five sets of plans and specifications without charge. Sealed bids must be delivered to the Procurement Division, Third Floor City Hall, 900 Church Street, Lynchburg, VA 24504.