2027-004 Inmate Medical and Mental Health Services

The Middlesex Sheriff's Office is soliciting sealed responses for Inmate Medical and Mental Health Services at the Middlesex Jail and House of Correction in Billerica, Massachusetts, under solicitation 2027-004, with bids due November 18, 2026 at 1 p.m. EST and public bid opening at 2 p.m. EST the same day.

The scope encompasses comprehensive medical and mental health services for the facility's inmate population. Detailed service requirements are contained in the complete RFR documentation, obtainable from Procurement & Contract Specialist Haley Looney at hlooney@sdm.state.ma.us or 781-960-2839.

The contract commences on or around December 1, 2026 for an initial two-year term, with three additional one-year renewal options at the Middlesex Sheriff's Office's sole discretion. The contract is subject to appropriation of sufficient funding by the Commonwealth of Massachusetts.

Sealed bid submissions must be received at the MSO Central Purchasing Department, 12 Gill Street, Suite 4700, Woburn, MA 01801. Submission is required through COMMBUYS, the Commonwealth's official procurement marketplace. Bidders must maintain active seller accounts.

Vendors must complete several standard Commonwealth forms: a Prompt Pay Discount form (specifying discount percentages for payment within 10, 15, 20, and/or 30 days), Form W-9 for taxpayer identification, a Contractor Authorized Signature Verification form, and an Authorization for Electronic Funds Payment form. Electronic Funds Transfer (EFT) is mandatory for payment. All contractors must comply with Commonwealth Terms and Conditions for Human and Social Services, incorporating requirements under 808 CMR 1.00 and 801 CMR 21.00, including confidentiality under M.G.L. c. 66A, record retention for six years post-payment, non-discrimination standards, and if applicable, federal compliance including Executive Order 11246 and the Byrd Anti-Lobbying Amendment.

For procurements exceeding $150,000, bidders must submit a Supplier Diversity Program Plan demonstrating engagement with minority, women-owned, veteran-owned, and other diversity-certified business enterprises. Quote validity must extend at least 90 days from submission. Non-successful bidders may request debriefing and file administrative appeals within fourteen calendar days of department decision.