2026 Individual Income Tax Booklets & Loose Forms

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is requesting quotations for printing, addressing, and mailing 2026 Individual Income Tax Booklets and Loose Forms on behalf of Maine Revenue Services, with quotations due July 28, 2026 at 4:00 p.m. Eastern Standard Time through the Advantage Vendor Self Service (VSS) e-procurement system.

The scope covers production of approximately 20,000 resident booklets, 2,000 nonresident booklets, and 3,000 loose forms. Booklets must be 28 pages, bound using two-wire saddle stitch or glued binding, printed on 24 lb. OCR bond white stock with heat set printing process, and include security-type return envelopes with specified color and address requirements. Approximately 11,000 addressed booklets must be mailed to taxpayers according to dates established by Maine Revenue Services, including approximately 250 destined for foreign addresses. Non-addressed booklets and loose forms must be delivered by December 1, 2026 to Maine Revenue Services in Augusta with liftgate service.

Quotations must include separate unit prices for resident booklets, nonresident booklets, loose forms, and addressing and mailing preparation services, excluding postage. Freight and shipping must be included in applicable unit prices and separately identified. Postage will be advanced by the state based on estimated costs and reconciled after mailing based on actual charges. Bidders must separately quote prices for additional ink colors, additional pages, and reorder quantities from 5,000 to 20,000 units.

Bids must include a completed Bid Cover Page, Responsible Bidder Form, Additional MRS Requirements Form, manufacturing literature, equivalency documentation for proposed alternatives, proof of CASS certification, quality management certification, and a detailed Appendix D response addressing manufacturer information, comparable experience, production capabilities, quality assurance procedures, data security safeguards, and compliance confirmation. The state reserves the right to request samples within fourteen calendar days; failure to submit samples may result in bid disqualification. The state anticipates one award to the lowest-priced qualified bidder.