2026-GS-03 Motor Repair Services Annual Contract

The Clayton County Water Authority (CCWA) in Georgia is seeking qualified contractors to provide comprehensive motor repair services through an annual contract (Bid Number 2026-GS-03) with a submission deadline of March 6, 2026, at 3:00 p.m. via the Bonfire Portal. The procurement encompasses tear-down and inspection, diagnosis, repair, reassembly, bearing replacement, winding replacement, vacuum pressure impregnation (VPI) treatment, balancing, vibration testing, and motor circuit analysis for electric motors and submersible pump-motor units across CCWA's water and wastewater treatment facilities in Clayton and Henry Counties. The motor inventory includes hundreds of units ranging from fractional horsepower to 500 horsepower equipment, manufactured by companies including General Electric, U.S. Motors, Reliance Motors, Baldor, and Westinghouse, with equipment ages spanning from 1991 to 2023. Minimum qualifications require a valid Georgia business license, active Georgia Secretary of State registration, EASA membership and adherence to EASA standards, and prior experience providing similar services to governmental or public-sector agencies. The contract involves as-needed work with no guaranteed minimum or maximum volume, and contractors must respond to emergency service requests within two hours, with all repair work carrying a two-year warranty and medium voltage rewinds warranted for five years without proration. Key dates include a non-mandatory pre-bid virtual meeting on February 12, 2026, at 10:00 a.m., a question deadline of February 19, 2026, at 4:00 p.m., and virtual bid opening via Microsoft Teams following the March 6 submission deadline. The initial contract term is twelve months with potential renewal for up to four additional one-year terms by mutual written consent.

CCWA intends to award multiple contracts to multiple qualified contractors to ensure prompt service response and operational continuity, with pricing remaining firm throughout the initial twelve-month term and renewal adjustments permitted based on the Consumer Price Index. Small Local Business Enterprise (SLBE) bid discount incentives are available, offering ten percent discounts for SLBE-certified firms located in Clayton County or seven percent for those located in ten surrounding counties. Contractors must self-perform seventy-five percent of the work scope, with major rewind and vacuum-impregnated work required to be performed in-house rather than subcontracted. Comprehensive insurance coverage is required, including workers' compensation ($500,000 limits), commercial general liability ($1,000,000 occurrence), automobile liability ($1,000,000), and crime and cyber liability as applicable, with CCWA named as additional insured. A five percent bid bond is required for bids exceeding $100,000. The RFB does not specify a listed incumbent vendor, current contractor, or award value/budget range, indicating this represents an open competitive procurement for a new contract cycle.