2026 Game, Fish & Parks Hunting Handbook-Print Project

South Dakota Department of Game, Fish & Parks is requesting bids for printing 115,000 copies of the 2026 Hunting Handbook, with bids due June 24, 2026 and final delivery required by August 24, 2026.

The scope is printing and delivery of 115,000 handbooks (96 body pages plus 8-page cover, 5.25" × 8.375" trim size) with full bleeds, 4-color process, saddle-stitched with two wire staples, and 3-knife trim. Cover stock must be 80# coated offset white; inside pages 45# white offset. All paper must meet Green Seal, EcoLogo, or EPA Comprehensive Procurement Guidelines certification. The finished product must bear the statement "Printed On Recycled Paper" and include publisher, quantity, and approximate per-copy cost per SDCL 5-18D-15. Camera-ready PDF will be supplied July 29; a hard-copy proof is due August 4. Delivery spans multiple Cabela's and Scheels locations plus Game, Fish & Parks facilities across South Dakota, with no Friday deliveries or truck loads exceeding three pallets permitted. All deliveries must arrive by 3:00 p.m. Packaging requires alternating seam directions: first 5,000 units in boxes of 50, remaining units in boxes of 100, bundled in tens on quality pallets suitable for forklift handling.

Underruns are capped at 2% per item. Late delivery incurs penalties of 0.5% of the bid price per day; overruns exceeding 2% are not compensable by the State. Poor workmanship is subject to additional penalties as determined by the Office of Procurement Management Director.

The project contact is Brooke Smith at brooke.smith@state.sd.us. Vendor registration with South Dakota's electronic procurement system is required at no registration fee. Awards are made to the lowest responsible and responsive bidder. Payment is due within 45 days of receipt and written acceptance per the Prompt Payment Act (SDCL Chapter 5-26).