2026 bus and rail rodeo equipment and furniture rental service

Los Angeles County Metropolitan Transportation Authority (LACMTA) is requesting quotes for equipment and furniture rental services supporting the 2026 Bus and Rail Rodeos, with quotes due September 9, 2026 by 1:00 p.m. Pacific Time via email to duranl@metro.net. This solicitation is open to all vendors with no set-asides or preferences stated.

The Bus Rodeo on October 10, 2026 requires nine canopies (20×20×8 to 40×80×8 feet), 180 banquet tables (100 round 5-foot, 80 rectangular 6-foot), 900 Samsonite chairs, 400 linear feet of sidewall, eight no-smoking signs, and 85 water barrels with covers. Setup occurs October 8 at 8:00 a.m. at LA Metro Transportation Division 9 in El Monte, California; removal is October 10 at 2:00 p.m. The Rail Rodeo on October 24, 2026 requires one 40×120×8 foot canopy, 33 round 5-foot tables, 330 Samsonite chairs, two canopy walls, and 32 water barrels with covers. Setup is October 24 at 6:00 a.m. at LA Metro Rail Division 16 in Los Angeles; removal is the same day at 2:00 p.m.

The contractor is responsible for all setup, teardown, and labor. Equipment must be secured using water barrels or sandbags only; no stakes or asphalt anchoring are permitted. A Metro Facilities Maintenance Supervisor must be present during all contractor labor. The contractor must maintain $1,000,000 commercial general liability per occurrence, $1,000,000 commercial automobile liability, and California-required workers' compensation insurance, with LACMTA named as additional insured and primary coverage holder; all policies require 30 days' notice prior to cancellation or modification.

LACMTA will award based on best value considering price, lead time, and past performance. All quotes must include labor, setup, teardown, applicable taxes, and freight costs. Questions and requests for approved equals must be submitted at least 3 business days prior to September 9, 2026.