2026 Adoption Month Event

The Cuyahoga County Division of Children and Family Services is soliciting bids for venue rental, catering, and entertainment services for the 2026 Adoption Month Event scheduled for Saturday, November 21, 2026, with bids due September 18, 2026 at 4:00 p.m. via the InFor Strategic Sourcing system or email to Cuyahoga-Contract-Admin-Perform@jfs.ohio.gov.

The venue must be an indoor, handicap-accessible facility located within Cuyahoga County or a contiguous county, with convenient highway and public transportation access, capable of accommodating up to 200 people. The facility must provide free parking, media access, a dedicated meeting space with seating for 200, a microphone and podium, and sufficient staff. The event runs 8:00 a.m. to 10:00 a.m. for setup and 10:00 a.m. to 2:00 p.m. for the event proper.

Catering services must include a buffet lunch with meat and vegetarian options, assorted desserts, and unlimited non-alcoholic beverages (regular and diet sodas, water, and juices) served at 11:30 a.m. to 200 people. The vendor must provide indoor games and entertainment appropriate for all ages with sufficient staffing to support guest activities. Itemized costs for all services, including audio/visual equipment charges, must be included in bids.

Vendors must submit an IRS Form W-9, Worker's Compensation Certificate, Cuyahoga County Supplier Portal registration, and Certificate of Insurance with specified coverage. The facility must comply with all state and federal workplace, health, and safety guidelines and laws. Contact Marcos Cortes, Department of Health and Human Services, Division of Contract Administration and Performance, at (216) 698-2586 or Marcos.cortes@jfs.ohio.gov for questions. A plan holders list identifying 15 entertainment and recreational venues across the Cleveland metropolitan area is attached for reference.