2026-22 Virtual Server Refresh

Catoosa County Board of Commissioners is requesting sealed bids on a virtual infrastructure refresh including hardware, licensing, and warranty support under ITB 2026-22, with bids due November 12, 2026 at 2:00 p.m. EST. A local-vendor preference of up to 4% applies to vendors within 4% of the lowest cost who maintain an established place of business in Catoosa County with at least two employees employed for six months or longer.

The scope comprises three host hypervisors with 24 cores each (AMD or Intel), 768 Gibibytes of memory with expansion capability, a storage area network with 50 Tebibytes of usable all-flash storage and expansion capacity for an additional 10 Tebibytes, VMware VVF licensing for three years, Windows Server 2022 Data Center with Software Assurance, and 400 user Client Access Licenses. Five-year warranty support includes four-hour on-site response with 24/7 hardware availability. Equipment delivery is directed to Ringgold Telephone Company, 7734 Nashville Street, Ringgold, Georgia 30736, Attention: Marlon Aragon.

Bidders must submit separate pricing for hardware, VMware VVF licensing, Windows Server 2022 licensing, 400 user CALs, and the five-year warranty support package, specifying delivery timeframe in weeks. All respondents must provide proof of current Georgia business licensing or occupational tax certificate, Worker's Compensation and General Liability Insurance, evidence of required federal, state, and local licenses and permits, a W9 form, and a Non-Collusion Affidavit. Questions are due November 6, 2026 at 12:00 p.m. EST; responses will be published on the county website by November 9. Bids must remain open for acceptance for 60 days from the receipt deadline. Two sealed copies must be submitted in person, by mail, or overnight delivery to the Board of Commissioners, 800 LaFayette Street, Ringgold, Georgia 30736.