#2026-19 janitorial services IFB

Bedford County, Virginia is issuing an Invitation for Bids (IFB #2026-19) to establish a firm fixed price contract for comprehensive janitorial services across twelve county facilities. The procurement encompasses daily cleaning services (Monday-Friday) at six primary facilities, weekly cleaning at six additional locations, and specialized services including monthly window washing, floor stripping and waxing, and air return cleaning at facilities ranging from 150 to 16,500 square feet. The County will evaluate bids based on total base bid price, with contractors required to submit firm fixed pricing for all specified locations plus unit pricing for carpet cleaning per square foot and hard floor stripping and waxing per square foot. Key qualifications include providing all equipment, cleaning materials, and trained personnel, while the County supplies consumable items such as toilet tissue, hand soap, and trash liners; all contractor employees must obtain criminal background clearance prior to commencing work on County property. A pre-bid meeting is scheduled for May 18, 2026 at 3:30 PM at the Administration Building with optional but strongly encouraged attendance. Sealed bids are due on June 17, 2026 by 3:30 PM local time with public bid opening occurring fifteen minutes thereafter. The initial contract period runs from July 1, 2026 through June 30, 2027, with options for four additional one-year renewals at the County's sole discretion.

The solicitation documents do not indicate specific set-aside designations or restrictions limiting eligible respondents to particular classes of organizations such as disadvantaged, minority, or women-owned enterprises. No incumbent vendor or current contractor information is referenced in the procurement materials. Contractors must maintain Workers' Compensation insurance with statutory limits and General Liability insurance of at least $1 million per occurrence and $2 million aggregate, with the County named as additional insured on a primary and non-contributory basis. Payment terms are Net 30 days, with contractors required to submit monthly reports detailing work performed at each site. The solicitation does not specify a budgeted award value or cost range for this procurement.