2026-180000-0826-Playground Mulch for Elementary Schools

Henry County Schools, a political subdivision of the State of Georgia, is seeking bids for a playground mulch procurement and installation project across multiple elementary school sites. The invitation for bid (IFB) requires a qualified contractor to furnish, deliver, and install engineered wood fiber (EWF) playground mulch using pneumatic blower technology, meeting specific safety standards including ASTM F1292 and ASTM F2075. The successful bidder must demonstrate capacity to manage at least 7,000 cubic yards of mulch installation across various school locations, with strict material specifications requiring mulch to be free from hazardous substances and debris. The bid opens on August 26, 2025, at 11:00 AM EST, with questions due by September 9, 2025, and bid submissions due by September 29, 2025, at 11:00 AM EST. Bidders are required to submit comprehensive documentation including licensing verification, insurance certificates, immigration compliance forms, and a detailed pricing sheet. The contract will be awarded based on a unit price per cubic yard installed, with all delivery, installation, and cleanup costs included. The initial contract term is one year, with potential for four additional one-year renewal options contingent upon approval by the Henry County Board of Education.

The procurement does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The bid documents do not mention incumbent vendors or existing contractors. Based on the provided spreadsheet, the project encompasses 38 schools across multiple locations in McDonough, Stockbridge, Hampton, and Locust Grove, with mulch requirements varying from 3.46 to 506.42 cubic yards per site. Most school sites require 8 inches of mulch depth, though some facilities need only 2 inches. While no specific budget range is explicitly stated, the comprehensive nature of the project suggests a significant investment in playground maintenance. The Henry County Schools district is tax-exempt and reserves the right to reject any or all bids, with the intention of awarding the contract in a manner deemed most beneficial to the school system. Pricing will be evaluated on a per-cubic-yard installed basis, encompassing all associated delivery, installation, and cleanup expenses.