2026-180000-0826-Playground Mulch for Elementary Schools

Henry County Schools, a political subdivision of the State of Georgia, is seeking bids for a comprehensive playground mulch installation project across multiple elementary school sites. The Invitation for Bid (IFB) solicits qualified vendors to furnish, deliver, and install engineered wood fiber (EWF) playground mulch using pneumatic blower trucks, with the procurement identified as 2026-180000-0826. The project requires contractors to demonstrate capacity to manage at least 7,000 cubic yards of mulch installation, adhering to specific safety standards and operational guidelines. Bids must be submitted electronically through the Bonfire procurement platform by September 29, 2025, at 11:00 AM EST, with the initial contract term spanning one year and potential for four additional one-year renewals contingent upon mutual agreement and Board of Education approval. Evaluation criteria will include administrative review, qualification factors, and compliance with mandatory requirements, with the district reserving the right to reject any or all bids and select the most advantageous response.

The procurement appears to have no specific set-aside designations or restrictions on vendor types, though bidders must submit various compliance documents including immigration verification forms, non-collusion certificates, and evidence of appropriate licensing and insurance. While no incumbent vendors are explicitly identified, the project encompasses 36 different school facilities with estimated mulch needs ranging from 3.46 to 506.42 cubic yards per location, suggesting a substantial potential contract value. The district is exempt from state sales tax, and pricing will be based on a unit price per cubic yard installed, which includes all associated costs such as labor, materials, delivery, installation, cleanup, and overhead. The comprehensive spreadsheet of mulch estimates indicates most schools require between 150-350 cubic yards of mulch, typically at an 8-inch depth, representing a significant maintenance and safety improvement initiative for the county's school playgrounds.