2026-03 IFB Sheriff's Office Fencing Project

Fluvanna County Board of Supervisors is requesting sealed bids from qualified licensed contractors to furnish, deliver, and install decorative metal and chain link fencing with gates at the Sheriff's Office in Palmyra, Virginia, with bids due October 1, 2026 at 2:00 p.m. EST. A mandatory pre-bid conference was scheduled for August 18, 2026 at 10:00 a.m. at the Sheriff's Office; bidders must acknowledge receipt of Addendum 1 (revised dates) and Addendum 2 in their submissions to be considered responsive.

The scope comprises approximately 110 feet of 6-foot tall decorative metal fence, 295 feet of 6-foot tall decorative metal fence along the roadway, 555 feet of 8-foot tall chain link fence, and 70 feet of 8-foot tall chain link fence. Four gates are specified: a front sidewalk gate with programmable keypad lock, a vehicle driveway gate with programmable keypad access, a rear property chain link gate with manual operation, and an optional 8-foot by 3-foot chain link gate. All decorative metal fencing must be black with galvanized posts; chain link fencing must feature 9-gauge galvanized wire with 2-inch mesh.

Contractors must hold a current Class A Virginia contractor's license with appropriate specialty services endorsements and demonstrate a minimum of five consecutive years in business providing similar services. Bidders must provide three project references completed within fifteen years, including project descriptions, contract costs, photographs, and owner contact information. The contractor is responsible for all permits, inspections, and compliance with Virginia Uniform Statewide Building Codes and OSHA standards at no cost to the project. A one-year warranty on all materials and installation is required, with emergency repairs due within three days and routine repairs within seven business days.

Pricing must be submitted as a lump sum fixed price including all labor, materials, services, equipment, tools, supervision, permitting, delivery, and associated costs. The resulting contract carries a 90 consecutive calendar day schedule for substantial completion after issuance of the Notice to Proceed. Contract award goes to the lowest responsible and responsive bidder. General liability insurance is required per Fluvanna County General Terms and Conditions.