2026-003 City Hall Council Chambers A/V System Upgrades

The City of Dahlonega is requesting proposals for design, furnishing, and installation of audio/visual system upgrades to the City Hall Council Chambers at 465 Riley Road, with proposals due October 23, 2026 and a mandatory pre-proposal meeting on October 5 at 10:00 a.m. EDT.

The scope encompasses upgrading four existing 65-inch wall-mounted displays (with recommendations on retention or replacement), installing video inputs at the speaker podium and dais with HDMI and USB-C connections, deploying a wireless presentation system, establishing video conferencing capabilities with dedicated computer support, configuring a recording system for audio and presentation capture, upgrading digital signal processing for audio routing, installing nine low-profile speakers on the dais platform and distributed audience speakers, positioning eleven omni-directional microphones at official stations plus one gooseneck podium microphone, adding eleven removable tabletop microphones, deploying acoustic panels, providing touch panel controls, and furnishing complete infrastructure including conduit, power supplies, cabling, networking components, and racks. The contractor is responsible for all design, procurement, installation, testing, staff training, and provision of system documentation and schematics.

Evaluation is weighted as follows: Experience and Qualifications (30 percent), Technical Approach and System Design (30 percent), References and Past Performance (20 percent), and Cost Proposal (20 percent). Proposers must submit detailed cost proposals broken down by project phases; no contract value range is disclosed. Contract term commences upon signing with no stated renewal options. The City anticipates net 30 payment terms.

The contractor must maintain Worker's Compensation and Employer's Liability, Comprehensive General Liability, and Automobile Liability insurance of at least $1,000,000 per occurrence. All A/V equipment must include a minimum one-year manufacturer warranty covering parts and labor plus a one-year installation and workmanship warranty. Written questions are due October 9, 2026 by 12:00 p.m. EDT; responses will be posted by October 16. No bid or performance bonds are required.