2025-SW-11 High Density Polyethylene (HDPE) Pipe and Fittings Annual Contract

The Clayton County Water Authority (CCWA) is seeking sealed bids for an Annual Contract (Bid Number 2025-SW-11) to supply High Density Polyethylene (HDPE) Pipe and Fittings for gravity flow, non-pressure storm drainage, and sanitary sewer applications. The procurement covers HDPE pipes and fittings ranging from 4" to 60" in nominal diameter, with specific technical requirements mandating compliance with AASHTO and ASTM standards. A non-mandatory pre-bid virtual meeting is scheduled for May 15, 2025, at 10:00 a.m., with bid questions due by May 22, 2025, at 3:00 p.m. The final bid opening will occur virtually on June 6, 2025, at 3:00 p.m. The initial contract term will be twelve months, with potential renewal for up to four additional one-year terms through mutual written consent. Evaluation criteria will focus on responsiveness, vendor qualifications, and pricing, with CCWA reserving the right to award to the lowest responsible bidder. Vendors must submit all materials electronically through the Bonfire online platform at https://ccwa.bonfirehub.com.

The procurement includes significant provisions for small, local, minority, and women-owned businesses through a Small Local Business Enterprise (SLBE) program. Vendors from Clayton County receive a 10% bid discount, while those from ten surrounding counties receive a 7.5% discount. Payment terms are net 30 days upon invoice receipt and goods acceptance. The contract encourages participation from disadvantaged enterprises and local vendors, with a focus on competitive pricing and supporting local economic development. While no specific budget range is explicitly stated, the annual contract structure suggests flexibility in procurement volume. Technical submission requirements include using compatible web browsers (Microsoft Edge, Google Chrome, Mozilla Firefox) with JavaScript and cookies enabled. Vendors can access technical support through Bonfire's help resources, including a help forum, email support (Support@GoBonfire.com), and a toll-free support line (1-800-354-8010). A training video is also available to assist vendors with platform registration and submission processes.