2025 Individual Income Tax Booklets & Loose Forms

The State of Maine's Office of State Procurement Services is seeking a contractor to produce and distribute 2025 Individual Income Tax Booklets and Loose Forms through a Request for Quotations (RFQ). The procurement specifically requires printing 10,000 resident and 1,500 nonresident tax booklets, with some requiring addressed mailing, along with 3,000 loose forms. Technical specifications mandate using 24 lb. OCR bond paper, Heat Set printing with laser-quality black ink, and adherence to detailed addressing protocols. Quotations are due on Wednesday, October 15, 2025, by 4:00 p.m. local time through the state's e-procurement system, with non-addressed booklets and loose forms to be delivered to Maine Revenue Services by December 1, 2025. The state will evaluate and select a contractor based on the lowest total cost that meets all technical and operational specifications. Key bidder qualifications include ISO 9000 certification, equipment failure contingency plans, and capability to complete all project phases at a single facility.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to provide comprehensive pricing, including total contract costs, postage expenses, and potential additional costs for extra ink colors or page modifications. The state anticipates making a single award and will advance money for postage based on estimated costs, with the successful vendor required to invoice and reconcile actual postage charges post-mailing. Pricing must be FOB destination, and contractors must quote separately for potential future reorders ranging from 5,000 to 20,000 booklets or forms. While a specific budget range is not detailed, the procurement involves producing and mailing tax documentation for Kennebec County and potentially other jurisdictions in Maine, suggesting a moderate-scale contract with potential for future extensions or similar work.