2025 GISD Server Hardware RFP

The Genesee Intermediate School District (GISD) is soliciting bids for a comprehensive server hardware refresh through a Request for Proposal (RFP) issued on September 12, 2025, with sealed bids due by September 26, 2025, at 2:00 pm. The procurement seeks three virtual host servers with specific technical requirements, including Dell servers or equivalent alternatives featuring two AMD EPYC 7713P Processors, 2,048 GB RAM, 480GB Enterprise SSD RAID 1, Fibre Channel and network adapters, iDRAC Enterprise, TPM Module, and sliding rails. Vendors must submit one original and two copies of their bid proposal using the provided Bid Form, with pricing valid through June 30, 2026. Key evaluation criteria include technical specifications, comprehensive pricing, and compliance with mandatory attachments such as the Familial Relationship Disclosure, Iran Economic Sanctions Act Certification, and School Safety Affidavit. The district reserves the right to accept or reject any part or all bids, and potentially split the award between multiple vendors. Potential vendors are required to submit any questions in writing to Scott Hartman via email, and all personnel working on district property must have completed fingerprinting and criminal background checks.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must certify compliance with Michigan state laws regarding school safety, including confirming that their employees and representatives have not been convicted of specific listed offenses. While no incumbent vendors are mentioned, the district is seeking to upgrade its existing data center infrastructure with enterprise-grade server solutions. The bid form allows for both a base bid and an alternate bid, providing flexibility for vendors to propose different configurations. Although a specific budget range is not explicitly stated, the comprehensive technical requirements suggest a significant investment in server hardware, with a focus on robust, high-performance infrastructure. The district is tax-exempt and will not pay additional sales or use taxes, and the bid includes a 5-year next business day (NBD) ProSupport requirement. Potential vendors must also be prepared to provide asbestos-free and lead-free materials, with the possibility of contract termination for non-compliance with any of the specified requirements.