2025 Game, Fish & Parks Hunting Handbook - Print Project

The South Dakota Department of Game, Fish & Parks is seeking a printing vendor to produce 119,000 copies of the 2025 Hunting Handbook for distribution across multiple state locations. The project requires precise specifications, including a trim size of 5.25" x 8.375", 96 body pages with an 8-page cover, and saddle-stitched binding. Delivery locations will include Cabela's and Scheels stores, along with Game, Fish & Parks offices in cities such as Mitchell, Rapid City, Sioux Falls, and others. Key project milestones include file delivery to the printer by July 31, a hard copy proof due by August 5, and final product delivery by August 21, 2025. The printing specifications mandate environmentally preferable paper products with certifications like Green Seal, Ecologo, or EPA Comprehensive Procurement Guidelines. Vendors must adhere to specific packaging requirements, with 50-100 books per box and precise pallet bundling instructions. Late delivery penalties are set at 0.5% of the bid price per day, with additional provisions for assessing workmanship quality.

The procurement opportunity appears open to all qualified vendors, with the State of South Dakota's Vendor Manual emphasizing open competition and fair procurement practices. Vendors must register through an electronic procurement system managed by ESM Solutions and comply with state tax regulations. The state provides preferences for resident businesses and manufacturers, and maintains non-discrimination guidelines for potential bidders. While specific budget ranges are not explicitly detailed, the project involves printing 119,000 handbook copies, suggesting a substantial contract value. Vendors must meet the state's quality standards, provide new items, and adhere to equal employment opportunity guidelines. The procurement method follows state protocols, likely utilizing either a Request for Quotation (for purchases under $50,000) or an Invitation for Bid (for purchases over $50,000). Successful vendors must demonstrate capability to meet strict environmental paper stock requirements and include a mandatory statement about recycled paper usage in the final printed handbook.