2025 fall air conditioner bid

The Franklin Parish School Board is seeking sealed bids for an air conditioning and heating unit procurement across multiple unit types, specifically targeting 24,000 BTU heat/cool window units, 12,000 BTU heat/cool window units, 14,000 BTU PTAC heat/cool floor units, and 12,000 BTU mobile cool-only units with window vent kits. The procurement is scheduled for the period of June 1, 2025 through December 31, 2025, with bids due on Thursday, June 12, 2025 at 12:00 Noon and bid opening at 2:00 p.m. at the school board office located at 7293 Prairie Road, Winnsboro, LA 71295. Bidders must submit sealed bids clearly marked "2025 FALL AIR CONDITIONER BID" and can submit proposals physically or electronically through bidnetdirect.com. Required bid documentation includes current W-9 forms, comprehensive bid forms with unit pricing and potential shipping costs, and compliance with specified procurement guidelines. The school board reserves the right to accept or reject any and all bids, with successful vendors required to fulfill order obligations within 30 days of order placement.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, the procurement appears open to competitive bidding from qualified vendors. The bid does not list incumbent vendors or require specific technological integrations. The school board has not disclosed a precise budget range or total procurement value, instead focusing on unit-specific pricing and competitive bidding processes. Vendors must understand that federal excise taxes are not applicable, and Louisiana state and local sales taxes should be excluded from bid prices. Potential bidders are advised to contact the Franklin Parish School Board directly at (318) 435-9046 for additional information and specifications. The procurement emphasizes vendor responsibility, with a requirement that successful bidders protect and hold harmless the school board from any potential claims related to the proposed equipment or services.