2025 ATV Trail Sign Order

The State of Maine Department of Administrative and Financial Services, specifically the Office of State Procurement Services acting on behalf of the Department of Agriculture, Conservation and Forestry, is seeking a vendor to supply 9,675 ATV trail signs and related materials. The procurement encompasses multiple sign types including No ATV signs, caution signs, directional arrows, trail information signs, stop signs, recreational trail signs, and object markers, along with 500 yellow reflective "LOGGING" stickers. All signs must be manufactured using .024 gauge poly flex plastic material that is flexible and shatter-proof to -50 degrees Fahrenheit, with specific requirements for stock color, border types, reflective properties, and lettering specifications. The Request for Quotations (RFQ) requires vendors to submit bids by February 24, 2025, at 4:00 p.m. local time, with questions due by February 20, 2025. Delivery of all items is mandated by April 15, 2025, to the Bolton Hill Facility in Augusta, Maine. The state anticipates making a single award and may extend the purchase order for up to five years for reprints at the same quantities and pricing. Evaluation criteria include delivery timing, material specifications, and potential 10% price preference for bids offering paper products with minimum 30% post-consumer recycled content.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the procurement documents. The state will require the successful vendor to provide proofs before production and will inspect items upon delivery, with unacceptable shipments returned at the vendor's expense. Overruns are limited to a maximum of 3%, and signs must be bundled in groups of 25 with boxed weight not exceeding 50 pounds. While a specific budget range is not explicitly stated, the procurement involves nearly 10,000 total items across various sign types. The state will supply copy and samples to the awarded vendor, and only one final invoice will be accepted. The procurement appears to be structured with FOB Destination shipping terms, with all costs to be included in the bid pricing. The potential for a multi-year contract and potential reprints suggests this could be a significant ongoing opportunity for the selected vendor.