2025 All America City David Chavana 10K/Fun Run/Miracle Mile Race Shirts

The City of Edinburg Parks & Recreation Department is soliciting sealed proposals through Request for Proposal #2025-02 for the procurement of race shirts for the 2025 All America City David Chavana 10K Run/Walk, Fun Run, and Miracle Mile events. The solicitation requires vendors to provide a total of 9,500 performance dri-fit shirts: 8,850 blue short-sleeve shirts for the 10K/Fun Run events in various youth and adult sizes, and 650 white short-sleeve shirts for the Miracle Mile event, also in multiple youth and adult sizes. All shirts must feature three-color logo printing on the front and one-color printing on the back, with space for approximately eight sponsor logos. The RFP was released on October 16, 2024, with a deadline for questions on October 28, 2024, and proposal submissions due by November 5, 2024, at 3:00 pm. All race shirts must be printed and delivered by January 9, 2025, to the specified delivery address. The evaluation criteria are weighted across three key areas: place of business (10 points), past performance (40 points), and total proposed price (50 points). Vendors must submit comprehensive proposals including mandatory forms such as Conflict of Interest Disclosure, Non-Collusion Affidavit, and verifications related to Texas House Bills 89 and Senate Bills 13 and 19, which address potential discriminatory practices.

The RFP requires vendors to quote unit costs for shirts, shipping, setup fees, artwork fees, and potential extra charges for larger shirt sizes, with specific pricing structures outlined in the proposal documents. A bidders list identifying six potential vendors from Texas is available, including Leslie Jordan, Inc., Fabian Hernandez/7 Day Addiction, La Uni Print, A&E Sports, McAllen Sports, and Always Advancing. The City of Edinburg reserves the right to award one or no contract based on the proposals received, with the selection process focusing on identifying the most qualified vendor offering the best overall value. While no specific budget range is disclosed in the procurement documents, the emphasis on past performance as a significant evaluation criterion (40 points) suggests the City prioritizes vendor experience with similar event merchandise projects. Electronic bidding procedures must comply with the City of Edinburg's adopted electronic bidding rules, which mandate encrypted data transmission, unique user credentials, and comprehensive audit trails for all submissions.