2025-2026 Commissary RFP: Over the Counter Medication

The Wyoming Department of Corrections (WDOC) is seeking proposals for a commissary contract to provide over-the-counter (OTC) medications and medical supplies for five correctional facilities across Wyoming, including locations in Rawlins, Riverton, Lusk, Newcastle, and Torrington. The procurement involves supplying 58 different medical and healthcare items, ranging from pain relievers and antacids to contact lens supplies, reading glasses, and various vitamins and medical supplies. Vendors must provide products that are shelf-stable, have a minimum three-month shelf life, be individually wrapped with barcodes, and meet specific packaging requirements, including prohibitions on metal or glass containers. The evaluation criteria will assess proposers across four key areas: Proposer Information (5 points), Prior Experience (40 points), Product Specifications Met (40 points), and Cost Analysis (15 points). Key submission dates include a February 20, 2025 deadline for questions through the Public Purchase online bidding system, with final proposals due March 6, 2025, at 2:00:00 PM Mountain Time. The initial contract term is one year, with potential annual extensions up to three total years, and all pricing must remain firm and fixed for twelve months, inclusive of all transportation costs.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must be capable of supplying all requested items and delivering to all five correctional facilities, with a preference given to those able to meet comprehensive requirements. All orders will be FOB Destination, with a mandatory delivery window of ten calendar days from purchase order receipt. While specific budget ranges are not explicitly stated, the current pricing spreadsheet indicates item costs ranging from $0.11 for individual medication packets to $15.49 for specialized caplets, with case costs varying between $7.05 and $311.76. Vendors must submit all documents in PDF, Excel, or Microsoft Office format through the Public Purchase online bidding system, and are required to register at no cost through the Wyoming Procurement Office website. The tentative contract award is scheduled for April 2025, with an expectation that the successful vendor can provide comprehensive, competitively priced OTC medications meeting the stringent specifications outlined in the solicitation documents.