2025-149-RFP Congregate and Shelf Stable Meal Services for Seniors (Three (3) Year Multiyear)

DeKalb County, Georgia is soliciting sealed proposals through its eProcurement Portal for a three-year multiyear contract to provide congregate and shelf-stable meal services for seniors (Solicitation No. 2025-149-RFP). The services will be delivered at four neighborhood senior centers and one community and senior center throughout DeKalb County, serving an estimated annual population of 604 to 699 seniors. The contractor will be responsible for producing between 53,290 to 78,337 congregate meals and 1,392 to 1,612 shelf-stable meals across the three-year contract period (fiscal years 2026-2029), with lunch service required Monday through Friday at 12:00 p.m. noon. All meals must meet the Dietary Guidelines for Americans and provide a minimum of one-third of recommended daily allowances. Proposals must include a technical component addressing approach, project management, personnel, organizational qualifications, financial responsibility, and references, along with a separate cost proposal utilizing the County's provided form with unit rates specified for congregate and shelf-stable meals at each location. The evaluation criteria allocates 10 points for cost, 80 points for technical proposal components, and 10 points for LSBE participation, with up to 10 bonus points for optional interviews. Key dates include mandatory LSBE meetings on December 17 or 23, 2025, a non-mandatory pre-proposal conference on December 22, 2025, a question deadline of December 29, 2025, and a proposal due date of 3:00 p.m. Eastern Time on January 26, 2026.

Responding contractors must be certified as Local Small Business Enterprises (LSBE) in DeKalb County or the MSA, with the County requiring 20 percent LSBE participation; preference points are awarded for certified LSBE-DeKalb firms (10 points), LSBE-MSA firms (5 points), and demonstrated good faith efforts (2 additional points). Contractors must possess a minimum of two years' experience in food service operations compliant with Georgia Department of Public Health regulations (290-5-14), maintain current business and food service licenses, and demonstrate capacity to produce the specified meal quantities using commercial kitchen space. All contracts are contingent upon funding availability from the Georgia Department of Human Services Division of Aging Services and the Atlanta Regional Commission. While no specific award value or budget range is disclosed in the solicitation documents, pricing must include all direct and indirect costs for the three-year contract period. No incumbent vendors or existing contractors are identified in the available documentation, and there are no specific technology integration requirements noted.