#2025-14 Central Park Shade Structures

The City of Covington, located in Newton County, Georgia, is seeking proposals for RFP #2025-14 to install shade structures at Central Park through its Department of Parks & Cemeteries. The project aims to maximize playground shade coverage by strategically placing and sizing multiple shade structures that block 97% of UV radiation and meet ASTM standards. Vendors must be prepared to provide and install shade structures manufactured by an ISO9001 certified company, with a project timeline requiring work commencement within 10 calendar days of receiving the Notice to Proceed. The proposal evaluation will utilize a 100-point scoring system, with 35 points allocated to cost, 30 points for experience and qualifications, 25 points for references, and 10 points for submission guideline compliance. A mandatory pre-proposal meeting is scheduled for June 5, 2025, at 10:00 a.m. at the park site, with final proposals due on June 24, 2025, at 10:00 a.m. Vendors must submit two printed copies and one electronic copy of their proposal package, with the cost proposal submitted in a separate sealed envelope.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to provide three references for similar projects completed within the last five years and must maintain comprehensive general liability and commercial automobile liability insurance with minimum coverage of $1,000,000 per occurrence. While no incumbent vendors are mentioned, the city reserves the right to interview top-scoring firms, with an anticipated contract award and council approval date of July 21, 2025. The proposal must be submitted in a sealed box or package via FedEx, UPS, or hand delivery to the City of Covington's Purchasing Department, addressed to Scott Cromer at 2194 Emory Street, Covington, GA 30014. Although a specific budget range is not disclosed, interested vendors can obtain additional information through the city's website at https://www.cityofcovington.org/index.php?section=business-opportunities, with the city maintaining the right to reject any and all proposals.